Privacy Notice and Personal Data Processing Policy

This Privacy Notice governs the manner in which SAP FORMATION collects, utilizes, maintains, and discloses information gathered from visitors and service users on this landing page. Upholding the privacy of our clientele and website visitors is of paramount importance to our operational integrity. This document outlines our comprehensive practices concerning your digital footprint in strict adherence to contemporary data protection regulations applicable within our jurisdiction, ensuring full transparency and rigorous compliance standards as we move through 2026.

Legal Grounds for Processing Personal Information

SAP FORMATION processes personal data solely upon established legal foundations recognized by applicable statutory frameworks. We ensure that every instance of data collection is justified by at least one of the following legal mechanisms:

• Explicit Consent: Where the data subject has signified clear, affirmative agreement for the processing of their personal data for one or more specified service objectives.
• Contractual Necessity: Processing is strictly required for the execution of a service agreement to which the user is a party, or to take preparatory steps prior to entering into a contract.
• Legitimate Interests: Processing pursued for our operational growth, service enhancement, and security preservation, provided such interests are not overridden by the fundamental rights and freedoms of the data subject.
• Legal Compliance: Processing mandated by statutory obligations imposed upon SAP FORMATION by governing legislative acts.

Categories of Collected Data and Information Types

To facilitate our specialized service offerings efficiently via this landing page, SAP FORMATION acquires various categories of data. The collection is limited to information necessary for fulfilling our declared processing purposes:

• Identification Credentials: Full legal names, professional titles, and organizational affiliations provided directly through inquiry or registration forms.
• Communication Channels: Electronic mail addresses and telephone numbers (such as 32 497 31 67 68 and [email protected]) utilized for administrative and transactional correspondence.
• Technical Telemetry: Internet Protocol addresses, browser archetypes, operating system versions, and interaction timestamps collected automatically via navigational tools.
• Service Preferences: Specific inquiries, selected service modules, and feedback submitted directly by the user during their engagement with the landing page interface.

Purposes of Data Utilization and Operational Objectives

The information gathered by SAP FORMATION is systematically organized and deployed to achieve specific, explicit, and legitimate operational goals. Under no circumstances shall collected data be repurposed in a manner incompatible with these outlined objectives:

• Facilitating the seamless delivery, administration, and customization of requested educational and professional formation services.
• Executing pre-contractual communications, managing client accounts, and fulfilling contractual obligations established between the user and SAP FORMATION.
• Enhancing the user interface, optimizing landing page performance, and conducting internal analytical research to refine our offerings.
• Complying with statutory reporting duties, resolving disputes, and enforcing our terms of service in alignment with legal mandates.
• Distributing administrative notifications, service updates, and relevant professional communications, subject to user preference settings.

Data Retention Schedules and Storage Lifespans

SAP FORMATION retains personal information only for the duration strictly necessary to fulfill the purposes for which it was collected, or to satisfy legal, accounting, and regulatory requirements. Our standard retention protocols include:

• Active Contract Records: Personal data associated with active service agreements is preserved for the entire duration of the contractual relationship plus a statutory limitation period of ten years following its termination.
• Inquiry and Prospect Data: Information collected via preliminary consultation forms without resulting in a contract is maintained for a maximum duration of twelve months from the date of last interaction, unless explicit re-consent is secured.
• Technical Logs: Automatically collected telemetry and cookie data are purged or anonymized automatically within thirteen months of their initial acquisition.

Disclosure and Transfer of Data to Third Parties

SAP FORMATION maintains a strict non-disclosure policy regarding personal information, ensuring data is never sold, traded, or rented to unauthorized commercial entities. However, disclosure to third-party processors may occur under strictly regulated conditions:

• Service Providers: Trusted third-party vendors who assist in operating our digital infrastructure, executing IT maintenance, or providing administrative support, bound by stringent confidentiality agreements.
• Legal Authorities: Regulatory bodies, law enforcement agencies, or courts of law when mandated by applicable legislation or to protect the vital legal rights and safety of SAP FORMATION.
• Corporate Restructuring: In the event of a merger, acquisition, or asset sale, user data may be transferred as part of corporate assets, subject to continued privacy protections.

Security Measures and Infrastructure Safeguards

To protect personal information from unauthorized access, accidental loss, unlawful alteration, or destruction, SAP FORMATION deploys robust organizational and technical safeguards. Our security architecture incorporates:

• Implementation of advanced Transport Layer Security (TLS) encryption protocols for all data transmitted between the user's browser and our servers.
• Strict role-based access controls ensuring that only authorized personnel requiring access for specific operational duties may view personal records.
• Regular vulnerability assessments, system audits, and continuous monitoring of our database infrastructure against emerging cybersecurity threats.
• Secure physical data storage facilities located within protected environments compliant with industry standards.

User Rights Regarding Personal Information

Under applicable data protection frameworks, users retain comprehensive rights concerning their personal information processed by SAP FORMATION. These rights may be exercised free of charge by contacting us directly through our designated communication channels:

• Right of Access: Users may request confirmation as to whether their data is being processed, alongside copies of the specific information held by us.
• Right to Rectification: Individuals possess the authority to demand the immediate correction of inaccurate, incomplete, or outdated personal records.
• Right to Erasure: Users can request the permanent deletion of their personal data under specific circumstances, such as when data is no longer necessary for the original collection purposes.
• Right to Restriction: Individuals may demand the temporary suspension of data processing activities while their accuracy or objection claims are being evaluated.
• Right to Data Portability: Users have the right to receive their provided data in a structured, commonly used, and machine-readable format for transmission to another provider.
• Right to Object: Individuals may object to the processing of their data based on legitimate interests or for direct marketing initiatives.

Modifications to This Privacy Policy

SAP FORMATION reserves the unilateral right to amend, update, or revise this Privacy Notice periodically to reflect changes in our operational procedures, technological advancements, or evolving legal requirements. Any modifications will be posted directly on this landing page with an updated revision date. Continued utilization of our services following the publication of alterations constitutes explicit acceptance of the revised terms.

Contact Information and Supervisory Inquiries

For any inquiries, formal requests, or complaints concerning this Privacy Notice, the processing of your personal data, or the exercise of your statutory rights, you may reach the data privacy administration of SAP FORMATION using the following official details:

• Corporate Entity: SAP FORMATION
• Physical Location: Chaussée d'Audenarde 22 boîte B, 7742 Hérinnes-lez-Pecq, Belgium
• Electronic Mail: [email protected]
• Telephone Contact: 32 497 31 67 68

Last updated: 2026-10-02